A3 — Applied Intelligence
Business Automation
Replace repetition with intelligence
Applied domain A3
Businesses lose time when people become the integration layer between disconnected systems. We build platforms that connect applications, data, workflows and decisions.
The objective isn’t automation for its own sake.It’s giving people their time back.
- Data entry & synchronisation
- Business workflows
- Reporting processes
- System-to-system operations
- Document workflows
- Approval processes
- Notifications & actions
- Repetitive operational tasks
The real problems
The real problems → Our approach
- 01
People as the integration layer
Orders re-keyed from e-mail into the ERP, invoices checked against spreadsheets, status copied from one system to another by hand. Every manual hop is slow, invisible and a source of errors.
Our approachWorkflows as diagrams and as code
Processes are modelled visually with their business owners and executed as versioned, testable definitions — what the diagram shows is exactly what runs.
- 02
Documents that don’t fit a form
Invoices, contracts and delivery notes arrive as PDFs and scans in countless layouts. Extracting the right fields reliably is harder than it looks.
Our approachIntegration through interfaces first
We connect systems through their APIs, databases and message queues — ERP, CRM, e-mail, REST and SOAP services, GİB e-Fatura and e-Arşiv — and use screen automation only where no interface exists.
- 03
Fragile scripts and bots
Screen-scraping bots and one-off scripts break when a screen changes, fail silently and leave no record of what they did. Automation without error handling becomes a new manual task.
Our approachDocument intelligence with a reviewer
OCR and field-extraction models read incoming documents and score their own confidence. Low-confidence fields go to a person for confirmation, and every correction improves the model.
- 04
Approvals lost in inboxes
Decisions wait in e-mail threads with no owner, no deadline and no record. Nobody can say where a request is or why it has stalled.
Our approachReliability in every step
Retries with backoff, idempotent actions, SLA timers and a complete audit log mean that a failed step is retried or escalated — never silently lost.
The product for this domain
VARDA Relay
Process automation & system orchestration
Let systems talk, so people can think.
Orchestrates work across ERP, CRM, e-mail and GİB e-invoicing, reads documents with OCR, and routes exceptions to people with SLAs and a full audit trail.
- Visual design, real code
- Connectors for the systems you run
- Document intelligence
- Human-in-the-loop approvals
Illustrative scenarios
Illustrative scenarios
Scenarios are illustrative; they do not describe specific clients.
- 01
Supplier invoices, end to end
ContextA mid-sized distributor’s finance team receives e-invoices and PDF invoices from hundreds of suppliers, and matches each one by hand against purchase orders and goods receipts in the ERP.
OutcomeE-invoices arrive as structured data through the integrator, PDFs are read by document extraction and three-way matching runs automatically. The team handles only the exceptions, each with the reason it was flagged.
- 02
Onboarding without re-keying
ContextAn insurance agency network collects application forms by e-mail and re-enters them into several separate systems, leading to frequent mismatches and slow turnaround.
OutcomeApplications are captured once, validated against business rules and written to every system through its API. Exceptions land in an approval queue with an SLA, and each step is recorded.
- 03
Month-end reporting on schedule
ContextA logistics company’s operations team spends the first days of every month exporting data from several systems and assembling management reports by hand.
OutcomeData is collected and reconciled on a schedule, reports are generated and distributed automatically, and the team reviews the figures instead of assembling them.
Compliance & governance
Compliance & governance
- Designed to support GİB e-Fatura and e-Arşiv processes through integrator connections and archived source documents.
- Designed to support KVKK requirements, with personal data masked in logs and access restricted by role.
- Designed to support internal-control and audit requirements through a complete, immutable record of every step and approval.
- Designed to support segregation of duties: the person who submits a request cannot approve it.
Frequently asked questions
Frequently asked questions
01Is this RPA?
Partly, but not mainly. Robotic process automation drives user interfaces, which makes it fragile. We integrate through APIs, databases and message queues wherever they exist, and keep UI automation for systems that offer no other interface — isolated, monitored and easy to replace.
02What happens when an automated step fails?
It is retried at increasing intervals; if it keeps failing, it moves to an exception queue with its full context and the owner is alerted. Actions are idempotent, so a retry never creates a duplicate order or payment, and the audit log shows exactly what happened.
03Can business teams change workflows themselves?
Within limits, yes. Thresholds, routing rules, approvers and notification texts can be configured by authorised users. Structural changes such as new integrations or new steps go through versioning and testing, because a workflow is production software.
04Which process should we automate first?
One that is frequent, rule-based, painful and measurable — and whose failure would not be critical while the automation matures. We map candidate processes with the teams who run them and start where the value is clear and the risk is contained.
Let’s design the right architecture for business automation.
Workflows, document processing and system-to-system integration that move work between applications, so your people stop being the integration layer.